EDI-Ready Warehouse, Fulfillment & Distribution Services
KAIN Logistics is EDI-ready. Our warehouse connects directly to CommerceHub, SPS Commerce, or any other EDI provider to keep your data secure, compliant, and accurate.
What is EDI?
EDI (Electronic Data Interchange) replaces paper documents and manual data entry with instant, system-to-system electronic communication. Instead of manually entering or emailing purchase orders and invoices, EDI handles the exchange between your business and your partners. This direct connection automates purchasing and accounting, reduces human error, and gives you real-time visibility into your daily transactions.
EDI Automates:
- Purchase orders (850)
- Advance shipping notices/ASN (856)
- Inventory inquiry/advice (846)
- Order acknowledgements (855)
- Invoices (810)
How Our EDI Integration Works
Behind the scenes, EDI uses standardized technical formats to securely exchange data between your system and ours. On your end, the process is simple and automated.
Step 1
Your System Creates a Document
When an event occurs on your end (such as a customer placing an order online), your business software automatically generates the necessary document (e.g., a purchase order, invoice, or inventory report) and sends it to us.
Step 2
Our Warehouse Receives the Document
Our warehouse management system (WMS) receives and processes the information instantly. There is no need for your team to email attachments, re-type data, or make phone calls.
Step 3
We Take Action
Our warehouse team gets to work picking, packing, or receiving your inventory. At the same time, our system automatically sends an EDI response to keep you updated with order acknowledgements, shipment notices, and tracking details.
Platforms KAIN Logistics Supports
Our warehouse system integrates with the EDI tools and platforms you already use. You don’t need to change your tech stack to work with us.
We support:
- Top EDI providers like SPS Commerce and CommerceHub.
- Leading ERPs – NetSuite, SAP, Microsoft Dynamics, and Oracle.
- eCommerce platforms like Shopify and WooCommerce.
- Major retailer networks, including Amazon, Walmart, Target, and Home Depot.
If your platform can send and receive standardized data, our team can build a bridge to it. We manage the data mapping and make sure everything is flowing correctly before we go live.
Why Your 3PL Solution Needs EDI
EDI is the backbone of modern shipping across every single industry. It lets businesses communicate instantly, track shipments in real-time, and manage warehouse inventory accurately.
How EDI for 3PL Saves You Time & Money
- Automates ordering and invoicing.
- Provides real-time inventory and shipping updates.
- Keeps a secure digital record for all transactions in one place.
- Improves the accuracy of inventory and shipping information.
- Plugs right into your existing eCommerce platforms.
- Reduces administrative hours and paper waste.
- Easily handles high order volumes as your business grows.
- Keeps everyone in the supply chain on the same page.
Frequently Asked Questions About EDI
Have more questions? We have answers. Click any question to see the answer to the most common questions we receive about our EDI Integration.
According to the business software review platform G2, some of the top EDI software options for Canadian businesses include SPS Commerce, CommerceHub, Celigo, TrueCommerce EDI, AWS, and Cleo. G2 users praise these platforms for their ease of use and responsive customer support. (Note: KAIN Logistics does not explicitly endorse any particular software product or service provider.)
EDI (Electronic Data Interchange) is a technology that replaces paper documents and manual data entry with instant, system-to-system electronic communication. Instead of manually entering or emailing purchase orders and invoices, EDI handles the exchange between your business and your partners automatically. This direct connection automates operations, prevents human error, and gives you real-time visibility into your logistics.
Choosing the right Canadian EDI provider comes down to compatibility and support. The platform must integrate with your current ERP. Ideally, 24/7 technical support is available. In Canada, your EDI platform should also be PIPEDA compliant.
You will also need to decide between Web EDI, an entry-level browser-based solution for low transaction volumes, and Integrated EDI, a more robust system designed for high volumes. Choose the one that best fits your current size and growth goals.
While KAIN Logistics handles the heavy lifting of connecting our warehouse system to yours, we recommend working with a dedicated IT professional or an EDI integration specialist to set up your internal system correctly from day one.
Software review websites like G2 and Capterra Canada are excellent resources. They aggregate real user reviews and expert insights to help you compare different EDI integration tools
Costs depend on your transaction volume and the type of system you choose. Entry-level Web EDI platforms typically charge a predictable monthly subscription fee. Fully Integrated EDI solutions require a larger upfront investment in software mapping and integration, as well as ongoing maintenance costs.
No. SAP is a popular enterprise resource planning (ERP) system that companies use to run their internal operations. EDI, on the other hand, is a universal communication standard used to exchange documents between different companies. Because SAP systems do not natively read standard EDI formats, they must translate their internal data before sending it out. If you are utilizing EDI for 3PL services, your SAP system will generate the initial data, and the EDI connection acts as the bridge to deliver it to our warehouse.
No, but they work well together. An ERP (Enterprise Resource Planning) system is your internal command center for managing inventory, accounting, and order fulfillment. EDI acts as your external messenger. In a typical supply chain, EDI automatically receives a purchase order from a retailer, translates it, and drops it directly into your ERP. Your ERP then takes over, so your team can fulfill the order without ever having to type anything manually.
Simplify Your Logistics
Stop worrying about logistics and focus on growing your brand. Contact our team today for a free, no-obligation consultation and quote.